Best prompts for business leaders

AI prompts for business leaders covering strategy and meetings, plus day-to-day operations. Copy prompts built for planning and daily leadership.

These prompts focus on outcomes leaders care about: clear decisions, credible communication, and plans you can act on this quarter.

8 prompts

AI prompt for business meeting notes

After leadership meetings, turn messy notes into owners and next steps your team can follow.

Prompt

Act as an operations lead. Summarize these meeting notes: [NOTES]. Return: 1. Key decisions 2. Action items with owners 3. Open questions 4. Risks 5. Suggested follow-up message Keep it direct and useful for a busy team.

How to use

Paste your raw notes or a transcript in place of [NOTES].
If owners are unclear, add a line listing who attended so it can assign items.
Copy the suggested follow-up message straight into email or chat.

Tips

Works on messy notes. You do not need to clean them up first.
Ask for the summary in the attendees' language if your team is multilingual.

Example output

Key decisions
- Ship the beta on the 15th. Cut the export feature from scope.

Action items
- Priya: finalize onboarding copy (Fri)
- Tom: set up analytics (Wed)

Open questions
- ...

AI prompt for a founder LinkedIn post

When you want to share a lesson from the business without sounding like generic thought leadership.

Prompt

Act as a sharp founder-led content editor. Turn this idea into a LinkedIn post: [IDEA]. Requirements: 1. Start with a clear hook 2. Use simple language 3. Add one practical lesson 4. End with a thoughtful question 5. Avoid hype and generic advice

How to use

Replace [IDEA] with a rough thought, even a single sentence.
Ask for two or three variations, then pick the hook that feels most like you.
Edit one detail to make it specific to your company. Generic posts get ignored.

Tips

Tell it your usual tone (dry, warm, blunt) so the draft sounds like you.
Cut the last line if the question feels forced.

Example output

We almost shipped the wrong feature for three months.

Customers kept asking for exports. We built them. Usage barely moved.

The real problem was onboarding, not exports...

ChatGPT prompt for a simple marketing plan

When marketing needs direction and you want a practical plan before committing budget.

Prompt

Act as a senior marketing strategist. Create a simple marketing plan for: [BUSINESS]. Include: 1. Ideal customer profile 2. Positioning 3. Three acquisition channels 4. A 30-day action plan 5. Risks and assumptions Keep the plan practical and concise.

How to use

Replace [BUSINESS] with a one-line description of what you sell and to whom.
Run it, then ask follow-ups like "expand the 30-day plan into weekly tasks".
Paste in any real numbers you have (budget, current channels) so the plan fits your situation.

Tips

The first draft is generic on purpose. Push back with specifics to make it useful.
Ask it to challenge its own assumptions before you commit budget.

For best results, give your AI access to:web search

Example output

Ideal customer profile
- Early-stage SaaS founders, 1-10 employees, selling to other startups.

Positioning
- The fastest way to launch a marketing plan without hiring an agency.

Three acquisition channels
1. Founder-led LinkedIn content
2. Niche community sponsorships
3. ...

AI prompt for Czech business expansion planning

When expansion or partnerships in Central Europe are on the agenda.

Prompt

Act as a European market strategy advisor. Help me plan business growth in the Czech market for: [BUSINESS]. Include: 1. Likely customer segments 2. Local trust factors 3. Sales channels 4. Partnership ideas 5. A simple 60-day plan Mention assumptions clearly.

How to use

Replace [BUSINESS] with what you sell and where you are based today.
Ask it to flag where local regulation or language will matter most.
Use the 60-day plan as a checklist, not a fixed schedule.

Tips

Treat market-specific claims as starting points and verify the important ones.
Ask for the same plan adapted to a neighboring market to compare effort.

For best results, give your AI access to:web search

AI prompt to create a company or website logo

When you need a first logo draft for a new venture or rebrand and want to skip weeks of blank-page design.

Prompt

Professional logo for [COMPANY OR WEBSITE NAME], a [INDUSTRY OR ONE-LINE DESCRIPTION]. Style: [MINIMAL / MODERN / PLAYFUL / PREMIUM / RETRO / OTHER] Colors: [COLORS OR ASK FOR A PALETTE THAT FITS THE BRAND] Symbol idea (optional): [ICON OR CONCEPT OR NONE] Flat vector-style mark. One clear icon or lettermark, not a busy scene. Plain [WHITE / TRANSPARENT] background. No mockups, no 3D, no business cards. Readable at favicon size.

How to use

Run four to six variations, then pick one direction and iterate on that only.
Add "no text" if the model keeps misspelling your name. Add the wordmark in design software later.

Tips

Name a reference style if you have one, such as Swiss lettermark or rounded badge icon.
Short names suit lettermarks. Long names need a simple icon plus separate wordmark.

For best results, give your AI access to:image generation

Example output

A flat logo centered on a white background. Navy blue geometric icon: three stacked rectangles with rounded corners forming a subtle H. One warm sand accent line under the icon. No text, no shadows, no mockup frame. Clean edges that would still read at favicon size...

AI prompt to create a spreadsheet formula

When a budget or ops sheet needs a formula and you do not want to wait on someone who speaks Excel.

Prompt

I am not comfortable with spreadsheet formulas. Create one for me. What I need: [DESCRIBE WHAT YOU WANT THE FORMULA TO DO, e.g. sum column B when column A contains Apple] If I attached a spreadsheet file (.xlsx or .csv), read it to see my columns and sample data. Use the correct column letters from that file. If I have not uploaded a file, I describe my columns in the text above. Give me: - The formula to copy into a cell - One plain sentence on what it does - What I can change safely (such as column letters or filter words) Say if it is for Excel, Google Sheets, or both. Prefer formulas that work in both when possible. No jargon.

How to use

With file uploads, attach your spreadsheet, then fill in only what you want calculated.
If you have not uploaded a file, name your columns (A, B, C) and what each one holds in [DESCRIBE WHAT YOU WANT...].
Mention Excel or Google Sheets if you know which app you use.

Tips

Export from Google Sheets as CSV if your chat tool does not accept .xlsx files.
Ask for the other app if the formula does not work when you paste it in.

For best results, give your AI access to:file uploads

Example output

Formula (Google Sheets and Excel)

=SUMIF(A:A, "*Apple*", B:B)

What it does

Adds up every number in column B where the matching row in column A contains the word Apple.

What you can change safely

- B:B if your amounts sit in another column
- Apple to another product name or search word
- SUMIF to COUNTIF if you want a count instead of a sum

AI prompt to analyze a legal document under GDPR

When a vendor DPA or privacy addendum arrives and your team will handle customer data.

Prompt

Act as a GDPR document analyst. Read the legal document pasted below and explain what it means for personal data handling under the EU General Data Protection Regulation. Infer the document type, parties, and jurisdiction from the text. Work only from what is pasted. This is reading support, not legal advice. Return: 1. Document identity: title, parties, last updated date if shown, and what kind of document this is, for example a privacy notice or data processing agreement 2. Plain-language summary in one paragraph 3. GDPR roles: who acts as controller or processor, plus any joint controller or sub-processor roles named 4. Data covered: categories of personal data and purposes, plus lawful bases cited or missing 5. Data subject rights: how access, deletion, portability, and objection are handled, plus any stated response deadlines and contact point 6. Transfers and retention: cross-border transfer mechanism if any, plus retention periods stated or absent 7. Security and breaches: measures described and breach notification commitments 8. Watch closely: 5 to 10 clauses with GDPR risk. For each, cite the section and explain the gap or concern. Rate how serious each clause is on a low-to-high scale 9. Questions to ask before signing or approving 10. Reasonable to proceed if... and Get professional advice before proceeding if... --- START DOCUMENT --- [PASTE FULL DOCUMENT HERE] --- END DOCUMENT ---

How to use

Paste the full text between the START and END markers. That is all you need to do.
For a data processing agreement, include sub-processor lists or security annexes if they are separate files.
Follow up with "Check this against Article 28 processor requirements" for a DPA-only pass.

Tips

Know whether you are the controller or the processor before you act on the summary. The same clause reads differently from each side.
Search the paste for "legitimate interest", "sub-processor", and "Standard Contractual Clauses".
Vague purpose wording or a missing lawful basis is a common gap in privacy notices.

For best results, give your AI access to:web search

Example output

Section 2

This DPA governs how the vendor processes customer contact data on your behalf for support ticketing. It lists sub-processors, requires encryption in transit, and promises deletion within 30 days after contract end.

Section 8

Section 4.2 "Sub-processors" (high): The vendor may appoint new sub-processors with 14 days' notice but no right for you to object.

Section 9

- What lawful basis do you rely on when you process our end-user data?
- Where is data stored, and which transfer tool applies?

Section 10

Reasonable to proceed if you need a standard SaaS DPA and the sub-processor list matches your risk tolerance.

Get professional advice before proceeding if you process special category data or face regulator scrutiny in your sector.

This briefing is reading support only, not legal advice.

AI prompt to analyze terms and conditions or a privacy policy

When enterprise SaaS terms look one-sided and you want a plain-language read on what signing commits you to.

Prompt

Act as a document analyst. Read the document pasted below and explain what I am agreeing to before I click accept or sign. Return: 1. Document identity: company name and title, plus last updated date if shown and what kind of document this is 2. Plain-language summary in one paragraph 3. My obligations: fees and account rules, plus acceptable use and anything I must do to keep access 4. Company powers: how the company uses data and runs the account. Flag broad content rights. Note one-sided term changes and mandatory arbitration if present 5. Privacy details if the paste includes a privacy policy. Cover collection purpose, retention, sharing, plus deletion and export options 6. Watch closely: 5 to 10 clauses worth a second read. For each, cite the section and explain why it matters. Rate how serious each clause is on a low-to-high scale 7. Gaps: vague language or references to documents not included in the paste 8. Questions to ask before accepting 9. Reasonable to accept if... and Get professional advice before accepting if... --- START DOCUMENT --- [PASTE FULL DOCUMENT HERE] --- END DOCUMENT ---

How to use

Paste the full text between the START and END markers. That is all you need to do.
If the site splits terms and privacy into separate pages, paste both into one run.
For one clause only, paste just that section and ask "Explain this in plain language."

Tips

Copy the version shown on the site today.
Search the paste for "sole discretion" and "binding arbitration", especially where changes happen without notice.
When the service handles regulated or sensitive personal data, treat the summary as a first pass and confirm with a lawyer.

Example output

Section 2

By using the app you grant a license for uploaded content and agree to binding arbitration in Delaware. The company can also change the terms by posting an update on the website.

Section 6

Section 8.2 "Changes to service" (high): The company may modify or discontinue features without notice.

Section 8

- Do you sell or share personal data with advertisers, and can I opt out?
- What notice do you give before material term changes?

Section 9

Reasonable to accept if you use a free tier and can leave without penalty.

Get professional advice before accepting if you handle customer data or sign a paid annual contract.

This briefing is reading support only, not legal advice.

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